Many people find it convenient to save passwords in note-taking apps like Evernote or Apple Notes. While this may seem practical, it exposes your sensitive data to security risks. Let’s explore why storing passwords in notes apps is unsafe and the best way to secure them.
The Risks of Using Notes Apps for Password Storage
A significant number of people store passwords in digital notes or documents. Research from the Pew Research Center shows that around 25% of users save their passwords this way. However, most note-taking apps lack encryption, leaving your data vulnerable.
If your device is lost, stolen, or accessed by an unauthorized person, your saved passwords can be exposed. Even if your device is secured with a passcode or biometric lock, syncing notes to the cloud introduces another risk. If someone gains access to your cloud account through a data breach, they can bypass your device security entirely.
For instance, Evernote once had to reset 50 million user passwords after a security breach. This highlights how cloud storage doesn’t always guarantee protection for sensitive data.
Why Even Encrypted Notes Aren’t Secure Enough
Some notes apps offer encryption, but it is often weaker than that of dedicated password managers. Apple Notes, for example, uses AES-GCM encryption when locking notes with a passphrase. However, not all apps provide this level of security.
Evernote’s encryption is limited, requiring users to manually encrypt text within notes using AES-128. Additionally, Evernote’s storage isn’t end-to-end encrypted by default, meaning the company has access to user data on its servers.
Beyond encryption concerns, note-taking apps lack essential password management features, such as:
- Secure password sharing
- Automatic password generation
- Breach monitoring alerts
Furthermore, these apps cannot autofill login details, requiring users to copy passwords manually—an action that can be exploited by malware designed to monitor and steal clipboard data.
The Best Way to Store Passwords: Password Managers
Instead of using note-taking apps, switching to a password manager is a safer and more efficient solution. Password managers store login credentials securely, encrypting them with a master password or passphrase. They also offer features like autofill, strong password generation, and cross-device synchronization.
Here are some of the best password managers based on different needs:
Best Overall: Bitwarden
Bitwarden is an excellent option for most users. It is free for basic use, open-source (meaning its code is publicly reviewed), and available across multiple platforms, including Windows, Mac, Linux, iOS, Android, and browser extensions.
Bitwarden also includes Bitwarden Send, a feature that allows users to securely share encrypted text or files—ideal for sending sensitive data like Wi-Fi passwords.
Best for Local Storage: KeePassXC
If you prefer not to store passwords in the cloud, KeePassXC is a great alternative. It is an offline password manager that keeps all passwords in an encrypted database file stored on your device. Users who value complete control over their data, including Linux users, often favor KeePassXC.
While it does not offer built-in cloud sync, users can manually sync their encrypted database using services like Dropbox.
Best User Experience: 1Password
For those who prioritize ease of use, 1Password is a premium choice. While it does not have a free tier, it provides an intuitive and polished experience that makes password management simple.
1Password integrates well with Apple and Windows devices, even allowing Apple Watch unlock functionality. It is a great option for users who want a smooth, user-friendly experience.
Conclusion
Using a note-taking app for password storage may seem convenient, but it poses serious security risks. Notes apps lack proper encryption, do not provide password management features, and leave your credentials vulnerable to breaches.
A password manager offers a safer alternative, ensuring that your login credentials remain protected from cyber threats. Whether you choose Bitwarden, KeePassXC, or 1Password, making the switch will enhance your online security and prevent unauthorized access to your accounts.
